As a business, CWT is committed to protecting and upholding the right to privacy of staff, clients and other stakeholders. CWT only collects, stores and uses personal information that is necessary for the function of the organisation and its activities. CWT requires all staff to be consistent and careful in the way they manage what is written and said about individuals and how they decide who can see or hear this information.
Collection of your personal information
The type of information that we collect and hold about you depends on the type of dealings you have with us. For example, when you fill out a contact form, enter into a new client relationship, or apply for employment, we need to know information about you such as your name, telephone number, email address, qualifications etc
How do we collect personal information?
We collect personal information in a lawful way that complies with the Privacy Act.
Information may be collected from you by:
- Direct email – if you have correspondence with us (CWT)
- Over the telephone
- Through written communications
- When you complete forms or submit information on our website or by other means
- Our social networks (Facebook, LinkedIn)
- From our own records, of your use of our service
Why do we collect, hold, use and /or disclose your personal information?
The main purposes for which we would collect, hold, use and/or disclose personal information are:
- To communicate with you about our business
- To consider the suitability of applicants for employment
- To prevent activity, we determine to be potentially unlawful, illegal or harmful
We may de-identify and aggregate your personal information and of others for our own statistical purposes. Provided that it remains de-identified (i.e. anonymous), we may disclose that aggregated information to third parties or use it for marketing or research purposes.
We may disclose your personal information or data to enforce our policies or where we are permitted to do so by applicable law, such as in response to a valid legally-compliant request by a law enforcement or governmental authority, or in connection with actual or proposed litigation, or to protect our property, people and other rights of interest.
We may also share your information with:
- Any third party you have asked us to share your personal data with – such as Facebook if you have asked us to connect with your Facebook account
- Any contracted services providers we engage, including/;
- Information technology services
- Marketing and communications agencies
- Printers and distributors or direct marketing materials
- External business advisors such as auditor, lawyers
You have a right to access your personal information, subject to exceptions allowed by law. If you would like to do so, please let us know. You may be required to put your request in writing for security purposes.
- Take reasonable steps to protect all personal information from misuse and loss and from unauthorised access, modification or disclosure
- Destroy or permanently de-identify personal information no longer needed after legal requirements for retaining documents have expired